Six Things To Know Before Using Zoom To Produce A Virtual Event…

1. What's To Learn?

Break this out for each group of stakeholders

2. What's The Plan?

While learning may be the most important thing to your audience, the opportunity to interact will keep them engaged. Make lecture time shorter so you can structure these opportunities into your event.

What about sponsors?

3. Internet Connection

With live sessions, the internet connection is extremely important for host and panelists. Make sure the host and speakers have a strong internet connection, if not the entire meeting will be a struggle.

 

4. Who's Helping?

Zoom allows the host to assign event roles. At a minimum. you’ll want to have a co-host (whose face can be hidden with the “non-video participant” setting) to handle the chat room, tech support and it may also be nice to have them use Zoom’s spotlight video feature and start and stop recording where appropriate. Practicing often and early at every stage of the process will ensure that hiccups will be uncovered and erased in time for the event.

What is nice to have and must have in terms of tech consultants...
"It depends on the particulars of your event, but having someone who knows the platform and works in it daily is worth their weight.  They will know when new updates are scheduled to roll out. How those changes will affect your event...Most importantly though, in a pinch they will know where controls are from muscle memory.
Also don't undervalue a professional that works with many clients.  You might well benefit from suggestions they make based on other companies successes and failures. "

5. Registration

A registration gate is a must for security and marketing reasons, rather than sending or worse, posting links willy-nilly. Keep it simple. Each question asked is going to reduce the response.  

6. Want To Try Our Digital Event Set-Up?

If you want to use Zoom with WordPress, two programs you probably already know, DigMeetings can help you produce registration, sessions, downloads and even networking events inside WordPress. All you and your hosts have to do is to continue to work from the familiar Zoom console. 

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DigMeetings parent company Travmar has helped thousands of meeting and event planners over the last 25 years and would love to help you.

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