Six Things To Know Before You Produce A Virtual Event…

1. What's To Learn?

Break this out for each group of stakeholders

2. What's The Plan?

While learning may be the most important thing to your audience, the opportunity to interact will keep them engaged. Make lecture time shorter so you can structure these opportunities into your event.

What about sponsors?

3. Internet Connection

With live sessions, the internet connection is extremely important for host and panelists. Make sure the host and speakers have a strong internet connection, if not the entire meeting will be a struggle.

 

4. Who's Helping?

As the host, it is up to you to assign event roles. At a minimum. you’ll want to have a co-host to handle the chat room, tech support and it may also be nice to have them try Zoom’s spotlight video if that’s what you’re using as well as the ability to start and stop recording where appropriate. Practicing often and early at every stage of the process will ensure that hiccups will be uncovered and erased in time for the event.

What is nice to have and must have in terms of tech consultants...
"It depends on the particulars of your event, but having someone who knows the platform and works in it daily is worth their weight.  They will know when new updates are scheduled to roll out. How those changes will affect your event...Most importantly though, in a pinch they will know where controls are from muscle memory.
Also don't undervalue a professional that works with many clients.  You might well benefit from suggestions they make based on other companies successes and failures. "

5. Registration

A registration gate is a must for security and marketing reasons, rather than sending or worse, posting links willy-nilly. Keep it simple. Each question asked is going to reduce the response.  Find out which platforms have this built in or work best with the registration software you’re using – or simply keep them separate and import registration information prior to the event.

 

6. Ask For Advice

Contact Us

DigMeetings parent company Travmar has helped thousands of meeting and event planners over the last 30 years and would be happy to put our experience to work on creating a successful and fun digital event.

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